Follow your money and open any record in Xero

Updated 2026-07-30

MatPilot shows you exactly where your members' money goes and lets you open any record straight in Xero, so you're never guessing whether a payment made it to your books.

The money-flow picture

Open Settings → Xero (accounting) and you'll see how your money moves: from the member, through Stripe, into your bank, and on to Xero.

The money-flow diagram: member → Stripe → your bank → Xero

It adapts to what you've connected:

Stripe and Xero connected: every payment flows all the way to Xero automatically. It also tells you how many have been recorded.
Stripe only: payments reach your bank, but nothing is booked to Xero yet. It prompts you to connect Xero.
Xero only: Xero is ready and waiting; connect Stripe to start taking payments.
Neither: a nudge to connect both and put your books on autopilot.

Members always pay your gym directly. MatPilot takes a small platform fee and the rest lands in your bank, and the diagram makes that clear at a glance.

Recent activity, and opening a record in Xero

Below the money flow is your recent Xero activity: every payment and refund we've pushed, newest first.

The recent Xero activity list, each row with a View invoice link

Each synced row is a tap-through to the real record in Xero: tap View invoice (or View credit note / View bill) and it opens the exact document. You'll find the same links in two more places:

Finances → an Accounting · Xero card shows how many payments have synced and how many need attention; tap it for the full list.
A member's payment history → the In Xero badge on each payment opens that payment's invoice.

To open a record you'll need to be signed in to Xero with access to that organisation.

A single membership payment as an approved paid invoice in Xero — Tap **View invoice** and the exact Xero record opens: the same payment as an approved, paid, VAT-inclusive invoice on your Sales account.

If something says "to retry"

A row can show to retry when Xero briefly rejected or couldn't take the entry, for example a tax rate that isn't mapped yet, or a temporary outage. This is safe: the member's payment already went through. MatPilot re-attempts these on its own, and most clear by themselves. If a row keeps failing, open Settings → Xero and check your account and VAT mapping, since a missing mapping is the usual cause.