Agentic academy operating system

Run your academy
from the mat.

Other academy software shows you a dashboard. MatPilot does the work: chasing late payments, filling quiet classes, surfacing who needs you, each as one move you approve. The admin runs itself while you teach.

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Built for martial arts schools

How it works

Signal. Reason. Action.

Every issue in your academy becomes one clear line: what's happening, why it matters, and the next move. One tap away, always with your approval.

No noisy dashboards. No digging through menus. Just the few things that need you today.

Today's briefing

1 failed payment

Andre Lo · Monthly Membership · €99 overdue

Send link

4 members ready to grade

They meet the class requirement for their next stripe.

Run grading

Advanced class tonight

2 of 20 spots booked · low attendance

Decide

Get paid

A missed payment isn't a notification. It's money on the table.

Most apps email the member and hope. The moment a charge fails, MatPilot hands you the whole playbook, and the move most likely to land.

Retry the card on file. One tap, no chasing.
Send a payment link. They settle it themselves.
Tap to Pay. Take their card in person, right at the desk.
Pause access. Until they're current. Reinstate anytime.
Refund. Full or partial, from the payment history.

Tap to Pay availability varies by region: currently Ireland, the UK & the US.

Failed payments sheet: Lorcan Fitzgerald €140 overdue, with Capture in person, Share payment link and Suspend member actions

Tap to Pay collecting €140 of membership dues from Lorcan Fitzgerald, which clears their dues — 1 · Pull up their dues

Hold the member's card to the phone to pay €140 — 2 · They tap their card

€140 payment accepted, dues cleared — 3 · Paid, dues cleared

In-person collection with Tap to Pay, no separate card reader. The charge settles their overdue dues on the spot.

Solo coaches & private sessions

Not a whole academy? Just you and your students.

You don't need a building or a roster of 200 to use MatPilot. If you teach privates, run a small group, or coach one-on-one like a personal trainer, the same tools handle the booking, the billing, and the chasing, so you can just teach.

Book private sessions. One-off or recurring, per student.
Get paid up front. Send a payment link, or Tap to Pay at the session.
Sell packages or a monthly rate. A block of ten sessions, or a recurring plan.
Chase no-shows and lapsed clients. MatPilot follows up so you don't have to.
One client list. Track progress, level, and exactly what each student has paid.

Private session

Mara Silva · 1-on-1

Thursday 7:00pm · 60 min · recurring weekly

Booked

10-session package

3 of 10 used · paid in full

€450

Tomas Reis missed last week

No reschedule booked · reminder ready to send

Follow up

Your co-pilot

Tell it what you want.
It does the work. You approve.

MatPilot knows your members, classes, billing and belts. Ask in plain language. It asks one question at a time, drafts the change, and acts only on your tap. Then logs every move.

Asking MatPilot to create a recurring kids class; it offers day and time choices as tappable chips — Guided, one question at a time

MatPilot drafting a new 90-euro membership plan and waiting for confirmation — Drafts the action, you confirm

MatPilot sending payment reminders to three members behind on payments via push and email — Chases late payments for you

"Chase this month's failed payments" "Create a kids class on Tuesdays" "Add a €90 competition plan"

What it handles

The whole academy, in one place.

Members, classes, billing, and grading: connected, and watched for what needs you.

Members

See who's active, who's at risk, and who's ready to grade, with payment and waiver status on every row.

Classes

One-off or recurring sessions. Low-booked classes surface early; cancel with a tap and members are notified automatically.

Billing

Stripe-powered plans, payment links, and refunds. Failed payments appear the moment they happen, with the fix attached.

AI command bar

Tell MatPilot what to do in plain language. It drafts the action and lays out the impact, and you approve it.

Approvals

Nothing risky happens silently. High-impact actions show who's affected and the billing impact before you confirm.

Audit log

Every change, by you or by MatPilot, is recorded with who, what, and when. A full history you can trust.

Control

Agentic, never reckless.

MatPilot can take action, but you stay in command. Low-risk tasks are a single tap. Anything that touches money, members, or schedules needs your explicit confirmation, and every move, yours or the AI's, lands in the audit log.

Request early access

Audit log listing every change with who and when: AI Assistant entries for a created plan, a new class and payment announcements

Early access

Bring your academy onto MatPilot.

MatPilot is in private early access. Tell us about your academy and we'll get you set up, or join the waitlist for general release on July 1.

Run your academyfrom the mat.