Selling merch — how store sales reach Xero

Merch and gear sold through your Academy Store flow into Xero automatically — one invoice per order.

What happens

• A member buys gear.
• MatPilot creates an approved invoice in your Xero with one line per item (plus a Shipping line if you charge postage), paid into your Stripe clearing account.
• VAT uses your gym's default rate; the invoice is VAT-inclusive.

In-person card / Tap to Pay sales reach Xero the same way. Every entry carries a MatPilot_ reference.